COTSWOLD WAY RELAY – RULES

RISK, INJURY PREVENTION, LIABILITY AND INCIDENT MANAGEMENT

  1. This event is insured for Public liability by virtue of Team Bath AC, the organising Club, being affiliated with UK Athletics and the race being registered with the Trail Running Association and following their guidelines. The up to date certificate plus full details of coverage can be found on the website UKA.org.uk under the tab Governance (link)
  2. A full risk analysis (link) has been undertaken which will continue to be updated towards race day. The organisers will use this to mitigate the hazard associated with a trail race through open countryside and roads. Some responsibility falls on participating clubs and individuals to follow advisory and mandatory guidance and also provide volunteers on the day of the event
  3. In the event of an incident or an accident the organizers will complete a UK Athletics accident and incident form.
  4. Witnesses or helpers at the time of an incident should collect the following information for the race organisers: Date and time; description of incident with photos if possible; name, address and contact details of victim; nature of any injuries; details of any first aid of later treatment; names of those giving treatment and details of the reporting person
  5. In the event of the theft or disappearance of property or valuables, these should additionally be reported to the race organizers and the Police.

TEAMS

  1. Veteran Teams will have every runner aged 40 or over on race day.
  2. Men’s teams are open to vets and women but more than two women makes it mixed team
  3. Mixed Teams will have a minimum of 3 women

RUNNERS

  1. All runners will be aged 18 years or older on race day.
  2. The race is open to attached and unattached runners. Attached runners are members of a UK Athletics  (UKA) affiliated club or individual members of the Trail Running Association (TRA) Unattached runners must pay an additional entry fee of £2 to meet the terms of race registration and liability cover.
  3. Each team will have no more than 10 runners, and only one runner per stage.
  4. Each runner may run over one stage only, for one team only.

SCHEDULE  

  1. Each stage will have a cut off time, shown in the Schedule, which will be the maximum time applied to a runner who finishes that stage.
  2. If a team does not have runner for a stage the Cut off Time plus 15 minutes will apply.
  3. If a runner starts a stage equipped to race with the intention of finishing but has to drop out then a cut off time will be awarded.

ROUTE FINDING

  1. The route will adhere strictly to the Cotswold Way unless otherwise indicated in the guidelines / website or by the Start Marshal.
  2. It is the responsibility of each runner to follow the Route, as there are no marshals or additional markers. Organisers take no responsibility for ensuring that the trail is way marked.
  3. Runners will NOT be disqualified for accidentally deviating from the Route. However if it is judged that a runner has gained advantage from not following the Route a time penalty will be added.
  4. Runners must pay attention to trespass and invasion of privacy that results from route deviation. Runners are reminded that any prosecution resulting from trespass or other related offence is the sole liability of the runner.
  5. Runners cross roads at their own risk, and are alone responsible for themselves. Road crossings will largely be un-marshalled. The exceptions are a couple of the major roads and these will be mentioned at the start of race briefings. Even here marshals have no right to stop traffic and runners must not assume that a marshal will make the crossing completely safe.
  6. The use of GPS devices is fine though runners will find that they are no substitute for knowledge of the route.

INDIVIDUAL RESPONSIBILITIES

  1. It is mandatory to carry a water vessel. There will be one water station about half way and one at the end of each leg. Here vessels can be topped up from larger water containers. Bottles will not be handed out.
  2. A runner who is witnessed by two members of the timing team to finish without a water container and no persuasive excuse will be awarded a cut off time penalty
  3. Runners are asked to look out for each other. A runner who stops to help another in difficulty will have any lost time restored if they explain to timekeepers.
  4. It is mandatory to carry a mobile phone both for the safety of yourself but also of other competitors who may need help
  5. Please do not litter the race route. Any one else’s litter you pick up will be a bonus for this beautiful national trail.
  6. Openable gates should NOT be climbed. Any participant opening a gate or running through a gate opened by the runner in front must ensure that it is firmly closed behind them in a stock-proof manner.
  7. Any damage resulting to fences, gates or styles must be reported to the marshal at the end of the stage. A runner incurring such damage must make best efforts to leave the object stock-proof.
  8. The Cotswold way is a busy route shared with walkers riders and animals. Runners have no right of way and should be courteous to other users at all times.

TEAM RESPONSIBILITIES

  1. Every team must supply one person as a voluntary marshal on race day. Marshalling duties will be decided by agreement in the months before the race. An individual might be rostered for car parking. A club with two teams might provide a pair for a busy road crossing. A club with three teams might supply a three person water station.
  2. Only runners whose details have been entered at the squad registration stage may compete.  Within clubs, runners may swop teams but they retain the unique squad registration number of their original team squad registration.
  3. Team captains must inform all runners about their unique squad number. This number must be quoted at the immediate pre-race declaration.
  4. Pre race declaration opens 30 minutes before the start of each stage and runners should be there in good time as parking walking and declaration all take time.
  5. The team captain must inform an official at the finish of that stage if a runner has dropped out.
  6. The team captain must ensure that each runner is equipped with their own contact details, for use in resolving loss of route or in end of stage logistics.
  7. It is the responsibility of each team to ensure that any of their runners who fail to complete a leg by the cut off time is safe. Officials will leave the finishes shortly after the cut-off times. It is the responsibility of the participant to inform their team captain of retirement, and to inform marshals / organiser.